There are just a few things you need to do before you actually start:
Make sure you have access to a computer connected to the Internet. You can use a home computer if it has a full Internet connection (broadband or dialup): it's slower than UCC's connection but many people prefer to develop their sites in the evenings at home this way.
Install a HTML editor or web site creation program (see section 3.2, ‘Creating and editing HTML’), and a graphics editor if you want to create or edit your own images (pictures, icons, etc—see section 3.2.7, ‘Other web development software’).
Make sure you're using a machine that you have permanent access to (ie not shared with others in a lab, where the software and your files might get wiped off); or arrange to store your copy of the site on a floppy disk, CD-ROM, USB stick, CF card or other removable device.
Read Walt Howe's advice on how to avoid making your site a turn-off for readers.
Read the Accessible Site Design Guide for information about how to make your pages work in all browsers.
Read the Irish National Disability Authority IT Accessibility Guidelines and ensure that your pages are viewable by those with disabilities.
Test your pages (and other people's!) in the script at http://www.ucc.ie/cgi-bin/blind.
Read the article by Jeffrey Zeldman, 99.9% of Websites Are Obsolete, to see why designing for a single browser only is a bad idea.
Apply to the Webmaster for an account on the web server. See section 2.6, ‘Applying for an account’ below for details.
As a site owner, your role is to create and maintain your web pages, to help others who are contributing pages to your site, and to take responsibility for the content, appearance, and usability of the site. You also have a responsibility to UCC to present your site to the world in an appropriate manner and to keep it up to date. The description in section 5, ‘Netiquette’ explains in more detail how you can achieve this.
⇛ Most sites are managed from within the Content Management System (CMS) and will use the templates provided, which help ensure that the site adheres to the UCC branding. Non-CMS sites MUST also adhere to the UCC branding, but responsibility for doing so resides with the site owner (you).
⇛ IT Services provides the campus networking infrastructure, connectivity to the Internet, and backups; and the Academic and Collaborative Technologies (ACTS) Group looks after the running of the web server, including support for technical queries. Training courses in the use of the CMS are available from the Training Centre, but neither IT Services nor ACTS have the resources to design or write your pages for you: you have to do this yourself.
Please note that IT Services cannot make changes to your web pages for you except in emergency circumstances: running your own web site means you (or your department) MUST acquire the skills to do these tasks yourself, and make provision for continuity when trained staff leave.
⇛ Please check with the Digital Estate Working Group before you start work on a new site or new developments, especially if you are using an external designer, so that appropriate arrangements can be made for any special requirements.
Web site owners are reminded that the disk space and email facilities are provided for the relevant department/project/society onlyand may not be used for other file storage or personal email. All work on UCC computers is subject to the Acceptable Use Policy.
You may want to hire an external designer to help with the layout and even the day-to-day production of your site, but you still need to plan what each page is going to say, and how they all link together. If you do decide to use an external designer (or even an internal one: there are many students who do web sites), please be aware of the following:
Only designers on the list approved by the Digital Estate Working Group can be used. The Procurement and Contracts Office will not approve the use of any other designers.
A reputable web designer will do a professional job, which includes designing the pages to work properly as well as to look good. To do this effectively the designer needs to read this document, especially the information in section 6, ‘Technical details of the UCC main web server’ and section 7, ‘Requirements for site authors and designers’.
Having someone else do your pages for you can be efficient and effective, but if they go away without passing on the relevant access details and software to you or a successor, you may be left high and dry, unable even to change your own pages.
If you are still running a non-CMS site, using an external designer, it is essential that you are told where the master copy of your web site is stored (locally, on a machine in your office) and how to edit it and upload changes, even if your designer normally does this for you.
You and the designer MUST contact the Digital Estate Working Group before work starts, so that the relevant software facilities and features can be made available.
You MUST NOT use designers who have no track record of web work, or who have little experience in university sites, or who are accustomed to producing only printed material, as they are unlikely to have the relevant skills.
We cannot give separate accounts to external designers who are not on the approved list. As site owner you are responsible for what goes in your web pages. If you need to give a non-CMS account name and password to an external designer to upload material, you MUST exercise due caution with regard to security, and you MUST have a written undertaking from the designer that they will exercise the same caution, and not divulge the password any further.
⇛ The web is first and foremost an information system, and the information in your web site (your text) is what Google and other web indexes will use to find and rank your pages so that people can see them. The graphic design is very important as a means of making the information attractive and easy to read, but it is not more important than the information itself.
Intranets are just parts of a web service which are restricted to departmental or on-campus use: they cannot be accessed from outside the organisation except by special arrangement. They can also be protected by username/password entry or by IP address if further security is needed, for example to restrict access to named individuals or groups such as committee members.
The UCC server can provide Intranet services both with and without username/password or IP security. The usernames and their associated passwords can be allocated either on an individual basis or on a group basis. See section 4.10, ‘Restricting access’ for details.
Pages on the old Intranet server will eventually be moved into the new system, using the CMS. No new Intranets will be created on the old server.
The main UCC web server does not currently support encrypted data transfer (https/SSL), such as is used by companies for passing secret information or by e-commerce sites for transferring credit card details. Secure serving is in use elsewhere within UCC: if you think you may need this service please contact the Webmaster. Discussions are ongoing with the Finance Office about enabling web-based credit-card or other payment systems but there is no facility available at the moment.
The service began unofficially in 1991 when the then Computer Centre started Ireland's first World Wide Web server (the 9th in the world) for use with the then CURIA project (now the CELT project). At that time it was already accessible to anyone on the Internet, but in UCC this was limited to users of the old Bureau VAX service, and a few other (Unix) computers with Internet connections.
In 1994, an ad hoc committee under the chair of Prof Máire Mulcahy requested the Computer Centre to start a formal pilot scheme. The takeup increased rapidly during 1995–99 as more and more users were connected to the Internet, and the pilot rapidly developed into a standard service.
Currently, all staff and postgraduates are entitled to direct access to the Internet from within their own departments. Undergraduates have access from public terminal rooms, the Library, the Internet café, and wireless hotspots around the campuses. Some departments also provide student labs of their own with external access. IT Services is constantly trying to increase the provision of computing facilities for students and staff, but on a campus of this nature, physical space is limited.
Any College department, faculty, office, project, unit, or student club or society wishing to become an information provider and run their own web pages can be allocated an account on the main web server which they can use to announce and advertise themselves, publicise events, provide information to members and non-members, and conduct their network-based activities.
To apply for an account, send email to the Webmaster.
You MUST use your UCC email address for this and all messages about the running of your site. For obvious security reasons we cannot accept queries or applications from non-UCC addresses. All site owners MUST be contactable via their UCC address: you can read your UCC mailbox from anywhere in the world using our staff web mail and student web mail.
If the former owner of your department, faculty, office, project, unit, or student club or society has gone away or moved on to other things without passing on the details of the site and how to maintain it, you can apply to take it over.
To do this, send email to the Webmaster specifying the site name, and we will then contact you to verify that you are in a position to succeed to them as the new site owner.
See the warning on the warning panel ‘Security’ before you email the Webmaster..
Passwords expire every 90 days by default.
You SHOULD change your password from time to time before that deadline in order to help ensure it does not get guessed by crackers, security snoop programs, spyware, colleagues, enemies, etc. You do this by logging into the server with SSH (SSH is required as it is encrypted so your password cannot be sniffed). See the documentation for how to use SSH and where to get it.
The command to change password is passwd . This asks you for your existing password again, then your new password, and then a repeat of your new password to make sure you spelled it right (see the example below).
Log in with SSH
Either type ssh email@example.com or run your SSH program and type www.ucc.ie in the box for the name of the system to connect to.
If this is your first time connecting from the computer you are using, it may ask you to accept the security key of the machine (answer Yes or click OK).
The system will then ask for your web site password. Type it in and press Enter
In ssh , passwords do not display at all, not even as dots or asterisks.
If you typed the password correctly you will be logged in. If not, you get another try.
If it rejects a password you know to be correct, then the password has expired too long ago to be changed: contact the Electronic Publishing Unit to have a new password set.
If your password has very recently expired, you will be logged in one last time and asked immediately to change your password. If this is the case, go to step 4 in this procedure below
To change the password manually, at the system prompt (
Type your current password when asked.
Type a new password when asked.
Retype the new password when asked. It must be identical to the one you just typed. This is to make sure you typed it correctly.
If all went well, it will say that ‘all tokens have been updated’. If not, you must start again from step 3 in this procedure above.
Log out by typing exit
Please don't forget to log out. Failing to do so means you are leaving your account open for the next person at your computer to abuse.
$ ssh firstname.lastname@example.org The authenticity of host 'www (18.104.22.168)' can't be established. RSA key fingerprint is fc:10:cc:1e:54:53:f3:03:46:58:6c:0f:32:e3:5f:79. Are you sure you want to continue (yes/no)? yes Warning: Permanently added 'www' (RSA) to the list of known hosts. email@example.com's password: Last login: Mon Jul 21 10:21:35 from tantamount.ucc.ie This system is restricted to authorised users only. If you are not authorised, you are committing an offence by logging in here. [ontology@nina ontology]$ passwd Changing password for ontology (current) UNIX password: New password: Retype new password: passwd: all authentication tokens updated successfully. [ontology@nina ontology]$ exit Connection to www.ucc.ie closed. $
You SHOULD change your password at irregular but frequent intervals. Do not under any circumstances tell other people your password or give them hints about how you make up new passwords. Do not use personal names, pets' names, dictionary words, or any term related to your site subject, as these are too easily guessable. Include at least one capital letter, one digit, and one punctuation mark.
Please note that it is impossible to find out what a current password is. If you lose or forget your password, we can reset it for you, but it will be a different password.
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, Electronic Publishing Unit • 2015-05-07 • (other)