Make sure the list of styles is displayed (click onto bring up the window).
Click once only on the style name in the style margin to select it
Click on the name of the style in the style list that you want to change to
You can also highlight a whole group of elements and change them all at once (see Figure 5 below for an example).
The style name ‘Normal’ in the style margin shows very clearly that what looks like a ‘list’ is actually just normal paragraphs with a dash at the start, not actually a list at all; applying the style named List Bullet turns them into a real list. If you don't want a bullet, you can change it to a dash or other character by editing the List Bullet style.
The list of styles provided by Microsoft is adequate for normal paragraphs, lists (bulleted and numbered), section headings (nine levels), indented quotations (block text), footnotes, and a few other oddities.
If you are editing to production standards for a book or e-journal of your own design, you will need to add some new styles you make up yourself (eg Abstract, Author, Biliographic Reference, and others which are not provided in the default styles). Details of how to do this are in section 4, ‘Creating new styles’. You will also need to save those styles in a Template (.dot file), which you can then give to your authors or put on your journal's web site for downloading.
If you are editing to produce CRC for a book or other publication for a publisher, you must use their ‘house style’ which they will send to you, or which you can download from their web site. They should provide a .dot Template for Word users, but some of them rely on a textual description only. In the latter case, if you want to continue editing in Word, you should create your own Named Styles to match their specification. It's not critical: if the final typesetting is being done in UCC by the Electronic Publishing Unit, Word will not be used, so we can define the exact styles later: all you need is an approximation for your own convenience while writing or editing.
The alternative (if you are not at this stage committed to using Word) is to convert any existing text to LATEX and use a LATEX editor for writing and editing. This is completely different from Word and we run training courses on how to use it. We can in any case create the equivalent LATEX stylesheet for you.
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, Electronic Publishing Unit • 2011-07-03 • (other)