Summary

Email has become one of the standard methods for electronic communications (it has been the academic standard for decades), but in the rush to make it ‘easy to use’, a lot of useful features have taken a back seat.

Many of these can save time and effort, and make life easier and more productive for you and the people you send email to. By contrast, although everyone suffers from annoying or damaging email, most people rarely get to see the trouble that their own [ab]use of email can cause to others. Behaving as a well-dressed network citizen means observing the ‘netiquette’ that marks you out as a productive and useful member of the electronic community.

Here are some tips to make life easier for you and the rest of the campus (and the world), and increase your kharma as a considerate and valued email user. You should definitely read the Email Charter (10 Rules to Reverse the Email Spiral).

You may also like to read the Senior Technical Officer's advice on Spam Avoidance in order to keep your mailbox free of spam.

11 February 2016 (rev 6)

Links: Your own mailer • Outlook Web Access (staff) • GMail (students) • IMAP

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Whole document

  1. Know thyself
  2. Handling formats and attachments
  3. Using threads
  4. Trim your signature
  5. Use mailing lists for regular communication
  6. Look smart
  7. Alternatives to Microsoft Outlook and the OWA/O365 interface
  8. Filtering messages
    1.  Adding a filter to Thunderbird
  1. Setting up Multi-Factor Authentication App Passwords
Table of Contents
ToC

ToC8. Filtering messages

Most desktop email systems let you set up filters for incoming messages to delete them or file them in specific folders. Email systems for mobile devices do not usually have this facility.

Up to start of section8.1. Adding a filter to Thunderbird

  1. Click on the ToolsMessage Filters… menu

  2. Click on  New… 

    Figure 13. Setting up a filter in Thunderbird

  3. Under Filter name type a name for your filter

  4. For a filter based on the Subject header, type the keyword you want to be recognised into the box provided

  5. For finer levels of control you can add more conditions by clicking the  +  button and selecting another type of header and entering an additional value.

    You can also change the applicability from ‘Match all’ to ‘Match any’ in the options above the list of headers and keywords

  6. Under Perform these actions, select whether you want to move the message, delete it, or some other action.

  7. If you select ‘Move Message to’, use the next drop-down to choose the folder you want the message moved to

  8. Click  OK . Make sure the Enabled box is selected for your filter.

  9. Repeat for more filters if needed.

    You can select a filter and use the  Move up  or  Move down  bittons to change the order in which your filters are applied.

    At the bottom of the window, you can select a folder and run the filters manually on it

  10. Close the window when you are finished

Table of Contents
ToC

, : Key words for use in RFCs to Indicate Requirement Levels (1997).

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, Electronic Publishing Unit • 2018-08-01 • (other)